Job vacancy Receptionist

Job Summary

The Receptionist will be responsible for managing the front desk on a daily basis and to performing a variety of administrative and clerical tasks. The Receptionist will be the first point of contact for visitors, clients, and employees, ensuring they receive a warm welcome and prompt assistance. The ideal candidate should have excellent communication skills, a customer-oriented approach, and the ability to multitask effectively in a fast-paced environment.

Responsibilities

• Greet and welcome visitors, clients, and employees as they arrive at the office.
• Direct visitors to the correct office.
• Provide general administrative support to various departments
• Answer and direct incoming phone calls to the appropriate department or individual.
• Maintain cleanliness and organization of the reception area and common areas.
• Manage incoming and outgoing mail and packages, including courier services.
• Assist with administrative tasks such as data entry, filing, and photocopying.
• Uphold company policies and procedures and ensure compliance with safety regulations.
• Handle inquiries and requests from clients, vendors, and employees in a professional manner.
• Maintain confidentiality of sensitive information and adhere to security protocols.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent qualification; additional certification in office administration or hospitality is preferred.
• A minimum of 2-3 years of relevant experience in an office environment
• Proven experience as a receptionist, front desk representative, or similar role.
• Excellent communication and interpersonal skills, with a customer-oriented approach.
• Proficiency in MS Office suite (Word, Excel, Outlook) and other relevant software.
• Strong organizational and multitasking abilities, with attention to detail.
• Ability to remain calm and composed under pressure, while managing multiple tasks efficiently.