Job vacancy Accounts Clerk

Job Summary

The Accounts Clerk will be responsible for managing the financial transactions related to client and vendor accounts, ensuring accuracy and timeliness in all processes.

Duties and Responsibilities

• Manage and reconcile financial transactions by accurately entering and updating data in both TRAMS and QuickBooks.
• Ensure timely processing of payments received from clients by applying them to their respective accounts.
• Generate and distribute daily travel agent reports for review and analysis, maintaining transparency and accountability.
• Perform end-of-day settlements for credit card transactions to reconcile accounts and ensure accurate financial records.
• Collaborate with the Accounts Supervisor to assist in collections activities and provide regular updates on account statuses.
• Maintain an organized filing system for financial documents and records, ensuring easy access and retrieval as needed.
• Monitor and log gift certificate purchases and redemptions, maintaining accurate records for accounting purposes.
• Assist in reconciling IATA, WesternAir, and BTI transactions to ensure accuracy and compliance with financial regulations.
• Facilitate cruise bookings by making online payments for client deposits and final payments as required.
• Provide administrative support to the tour department and other teams, contributing to the overall efficiency of the organization.
• Preform weekly and monthly reconciliations.
• Prepare and process payment batches, including checks in accordance with payment terms and deadlines.
• Perform other related duties as assigned.

Qualifications

• Associates Degree in accounting or finance.
• Minimum of 3 years’ experience in accounts receivable or related field.
• Proficiency in Microsoft Word, Quick Books and TRAMS.
• Strong attention to detail and accuracy in data entry and reconciliation.
• Excellent communication and interpersonal skills, with the ability to interact professionally with customers and internal stakeholders.
• Knowledge of accounting principles and practices, including accounts receivable processes and procedures.
• Ability to work independently and collaboratively as part of a team in a fast-paced environment.
• Experience with collections and resolving payment disputes is a plus.