Job vacancy Facilities Manager

Oversees facility maintenance, construction projects, budget management, compliance, and team leadership within healthcare facilities, ensuring operational efficiency, safety, and compliance with regulations and industry standards.

JOB PURPOSE

The Facilities Manager will be responsible for overseeing the maintenance, construction, renovation, and projects across multiple sites within the Doctors Hospital Health System network. The primary objective of this role is to ensure the efficient and effective operation of our facilities, creating a safe, comfortable, and functional environment for patients, staff, and visitors.

KEY RESPONSIBILITIES:

Facility Maintenance:

• Develop and implement a comprehensive maintenance program to ensure the ongoing operation and functionality of the healthcare facilities.
• Supervise and coordinate maintenance activities, including preventive maintenance, repairs, and equipment replacements.
• Conduct regular inspections to identify maintenance needs and address them promptly.
• Maintain accurate records of maintenance activities, including work orders, equipment maintenance logs, and inventory management.

Construction and Renovation Projects:

• Plan, coordinate, and oversee construction and renovation projects to meet the healthcare systems needs and objectives.
• Collaborate with internal and external stakeholders, including architects, engineers, and contractors, to develop project plans, budgets, and timelines.
• Ensure compliance with local regulations, building codes, and healthcare industry standards.
• Monitor project progress, resolve any issues or delays, and provide regular updates to senior management.

Facilities Budget and Resource Management:

• Develop and manage the Facilities department & budget, including forecasting and cost controlmeasures.
• Identify cost-saving opportunities without compromising quality or safety standards.
• Maintain effective relationships with vendors, suppliers, and service providers, negotiating contracts and ensuring optimal service delivery.
• Manage the department's resources effectively, including staff allocation, training, and development.

Compliance and Safety:

• Ensure compliance with all relevant regulatory requirements, including Joint Commission International standards, local health and safety regulations, and environmental regulations.
• Implement and monitor effective safety programs and protocols to prevent accidents and injuries.
• Conduct regular risk assessments and develop contingency plans to address potential hazards or emergencies.
• Collaborate with other departments, such as Infection Control and Risk Management, to maintain a safe and secure healthcare environment.

Team Leadership and Development:

• Lead a team of facilities professionals, providing guidance, support, and performance feedback.
• Foster a collaborative and inclusive work environment that encourages innovation, teamwork, and continuous improvement.
• Identify training and development needs for staff members and facilitate relevant training programs.
• Promote a culture of excellence, professionalism, and customer service within the Facilities department.

QUALIFICATIONS AND EXPERIENCE:

• Bachelors degree in Facilities Management, Engineering, Construction Management, or a related field. A -relevant professional certification is desirable.
• Proven experience (minimum 5 years) in facilities management, preferably within a healthcare environment.
• In-depth knowledge of facility maintenance best practices, construction, and renovation processes.
• Strong understanding of local building codes, regulations, and healthcare industry standards.
• Excellent project management skills, including the ability to plan, organize, and prioritize multiple projects.
• Demonstrated experience in budget development, cost control and financial analysis.
• Proficient in using computerized maintenance management systems (CMMS) and other facility management software.
• Strong leadership and team management skills, with the ability to motivate and inspire a diverse workforce.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with stakeholders at all levels.
• Attention to detail, problem-solving abilities, and a proactive approach to identifying and resolving issues.
• Knowledge of environmental sustainability practices and their application in healthcare facilities is an asset.
• Familiarity with Joint Commission International accreditation standards is preferred.

16 May, 2024 (4 days left)