Job vacancy Clerk I

The Clerk I perform a variety of general clerical work and assists the Administrative Assistant in coordinating and maintaining effective office procedures and efficient workflows; Culinary Arts, Tourism, Hospitality and Industry Training departments

DUTIES & RESPONSIBILITIES:

The position of Clerk I, is required to perform a variety of tasks including, but not limited to, the following:

• Answer the telephone in a professional and timely manner and handle telephone/email inquiries and direct calls/emails to the appropriate person(s)/department;
• Handle inquiries or direct visitors to the appropriate person(s);
• Process mail;
• Assist Staff, Faculty and Adjunct Faculty members with general clerical tasks including filing, copying, and scanning to e-mail documents/papers needed for class;
• Assist with submitting requests to Media for any technical or media requirements;
• Assist with the processing of academic forms for students;
• Assist with the collection and submission of revenue from classes/events to Finance Clerk;
• Issue invoices and receipts and maintain spreadsheets;
• Assist with the collection and submission of papers/documents to/from various departments/offices on the main campus;
• Maintain and post important information to bulletin boards from the university’s clarion or internal/external information;
• Assists new and returning students with questions relative to new student orientation, advisement, internship process and registration;
• Assists with correspondence and administrative arrangements for school as requested.
• Attend Unit’s meetings as requested by the Chair.

REQUIREMENTS:

• Outstanding written and oral communication skills;
• Excellent organizational skills and keen attention to detail
• Ability to execute directives without delay;
• Ability to handle multiple calls;
• Demonstrated discretion and judgment when dealing with confidential and sensitive information;
• Excellent team player and problem solver, self-starter, excellent presentation skills, outstanding ability to troubleshoot and improvise on short notice;
• Ability to establish and maintain effective working relationships with other administrative units on campus and various other campus constituencies;
• Self-motivated worker who can anticipate problems and demonstrate significant independent judgment;
• Proven office administration and customer service skills required;
• Demonstrated proficiency in MS Software packages, presentation and publishing software and electronic communications tools;
• Database and web skills advantageous;
• Performs all tasks with the highest degree of confidentiality, professionalism and accuracy, while displaying a pleasant customer service attitude.

QUALIFICATIONS:

• Two (2) passes at B.G.C.S.E. level in English Language and Mathematics at Grade “C” and R.S.A. II or UB Typing II for Typist I and R.S.A. II

The above statements are intended to describe the general nature and level of work to be performed.

They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of the Clerk I.

22 Jun, 2024 (54 days left)